What comes to mind when you think of productivity? Possible getting more tasks completed in the time allotted. Or it could mean improvements to save time on a specific and repetitive to-do. However you choose define it in your mind, it all boils down to one thing: being productive.
You may think you’re doing a good job, knocking those items off your to-do list, but then you check the time and WHAM, day gone. Utilizing these three tips below will help you stay on track throughout your day.
Use the two-minute rule
Ever heard of the two-minute rule? If it takes less than two minutes, then do it now. For those of you who work best under pressure AKA my procrastination people, take a good look at this rule. You’ll combat procrastination by immediately tackling any tasks on your to-do list that require two minutes or less for completion AND you’ll feel accomplished! By getting those pesky little items out of the way, you’re allowing your mind to be open and available to tackle the big-ticket items. And consistently doing so, you’ll build a habit of showing up that’ll gradually lead you down a more productive path at work.
Work in 90-minute blocks
Set a timer for 90 minutes and take on that big-ticket task (that you have the mindset to take on, since you used the two-minute rule) and see how far you can get. Seriously, try it. It’s only an hour and a half, less than 20% of your day. Once you hit the 90-minute mark, give your brain a rest. Step away from your desk for at least 20 minutes to allow your mind time to recover. Researchers have found that work overload often leads to distractions. Our brains can only focus for 90-120 minutes at a time, and require 20-30 minute breaks for recovery. So, if you’d like to be at the top of your game and perform at the best of your ability, remember to pace yourself.
Write it Down
Every task, every to-do, every check-list should be written down. This simple technique allows your mind to be free from the job of trying to remember. In his seminal book on productivity, Getting Things Done, David Allen points out how uncompleted commitments take up psychic energy, each one making you just the tiniest bit more tired, more distracted, and therefore less productive. Often I’ll write tasks down after I’ve completed them! It boosts my mood to physically SEE how much I’ve accomplished that day.
